Triennial Assessment

 

 

The U.S. Department of Agriculture’s (USDA) Final Rule: Local School Wellness Policy Implementation Under the HHFKA of 2010 requires that each local educational agency (LEA participating in the National School Lunch Program (NSLP) and School Breakfast Program (SBP) must complete an assessment of their local school wellness policy (LSWP) at least once every three years. This document assists LEAs with meeting the USDA’s triennial assessment requirements.


 


 

Step 1: Complete the WellSAT 3.0

 

The WellSAT 3.0 is a quantitative coding system to score wellness policies. Policies are given two scores – one for comprehensiveness, and one for strength. Comprehensiveness scores show how many topics the policy addresses overall, while strength show how many topics are addressed in a required, specific manner in the policy.

 

Time Needed:

 

  • 1-2 hours depending on the policy's length and complexity

 

Staff Needed:

 

  • Chair and members of the district wellness committee (contact the superintendent's office for a list of wellness committee members).

 

Materials Needed:

 


Part A: Complete the WellSAT 3.0:

 

Print the district's LSWP and associated local procedures/regulations. Most districts post their policies on their website. For tips on how to find your policy, review the "How to Find Your Policy" video at www.wellsat.org (under "About the WellSAT") or at https://youtu.be/HJZXSltE5SU.

When you've completed the online WellSAT 3.0, print out your scoresheet. Completed scoresheets should look like the below. 

scorecard image

Part B: Check Written Policy for Compliance with Federal Requirements

 

Check your scorecard for the federal requirements (indicated by the Capitol building icon ). Highlight any items missing from your written policy (i.e., score of "0"). 

 



Step 2: Complete the WellSAT-I

 

 

Time Needed:

 

  • 3-4 hours depending on the number of people interviewed

 

Staff Needed:

 

  • District wellness committee members as interviewers
  • Interviewees: Food service director; district-level official; head of curriculum; health/nutrition education teacher; school principal, physical education teacher; classroom teacher

 

Materials Needed

 

 

Part A: Complete the WellSAT-I

1. Print out the WellSAT-I tool and scorecard for the WellSAT-I. Determine who is best suited to answer each question in your district.

 

  • All federally required practices are noted with a Capitol building icon .
  • Items with a school icon are typically answered at the school level.
  • All other items: Answer at either the district or school level, based on your district's structure.

 

2. Complete the WellSAT-I tool, interviewing the relevant personnel for each item.

 

  • Record your interview scores on the Scorecard for WellSAT-I.

 

Part B: Check whether practices comply with federal requirements and your policy

 

1. Check your scorecard for the federal requirements (indicated by the Capitol building icon  ). Highlight any practices that are not currently in place (i.e., score of "0").

2. Put your WellSAT 3.0 and WellSAT-I scorecards side by side. Highlight any practices that are written into your policy (i.e., score of 1 or 2), but are not in place in practice (i.e., score of 0).

 

 


 

Step 3: Identify Connections between Policy and Practice

 

Time Needed:

 

  • 1-2 hours

 

Staff Needed:

 

  • District wellness committee members 

 

Materials Needed

 

 

Compare your WellSAT 3.0 and WellSAT-I Scores

 

Print out the WellSAT 3.0 Scorecard and Scorecard for the WellSAT-I. With the two scorecards side by side, go through each section and identify the following using Worksheet 3:

 

  All items that received a written policy score of 2 and an interview practice score of 2. These are your district's Strong Policies and Aligned Practices. List items in this section on Worksheet 2, starting with those that are federally required.

 

All items that received a written policy score of 1 or 2 and an interview practice score of 0 or 1. These are items where you need to Create Practice Implementation Plans. List items in this section on Worksheet 2, starting with those that are federally required.

 

All items that received a written policy score of 0 or 1 and an interview practice score of 2. These items are where your district should Update Policies. List items in this section on Worksheet 2, starting with those that are federally required.

 

All items that received a written policy score of 0 or 1 and an interview practice score of 0 or 1. These items represent Opportunities for Growth. List items in this section on Worksheet 2, starting with those that are federally required.

 

 



Step 4: Summarize and Share your Findings

 

 

Time Needed:

 

  • 1-2 hours

 

Staff Needed:

 

  • District wellness committee members

 

Materials Needed:

 

 

Writing Narratives to Accompany your Scoresheets:

 

  • Use Worksheet 4 to write narratives to share the findings from each section of Worksheet 3: Identifying Connections between Policy and Practice.

 

Materials to Share:

 

We recommend sharing all of the materials described below. However, please see instructions from your State Department of Education concerning posting requirements in your state. 

  • You can post your completed WellSAT 3.0 scorecard to document that you have compared your policy to a model policy.
  • You can post the section called Strong Policies and Aligned Practices (from Worksheet 3: Section 1) along with the corresponding narrative (from Worksheet 4: Section 1) to document your district's areas of strength in both policy and practice.
  • You can post the section called Create Practice Implementation Plans (from Worksheet 3: Section 2) along with the corresponding narrative (from Worksheet 4: Section 2) to document the elements of your written policy that are not yet fully implemented.
  • You can post items from the section called Update Policies (from Worksheet 3: Section 3) along with the corresponding narrative (from Worksheet 4: Section 3) to document practices your district has in place that can be added to your written policy.
  • You can post items from the section called Opportunities for Growth (from Worksheet 3: Section 4) along with the corresponding narrative (from Worksheet 4: Section 4) to document your district's future wellness goals.